Employee Handbook

Section A: History, Mission, and Goals

A-1.1 History

A-1.2 Mission Statement and Institutional Goals

Section B: Organization

B-1.1 Organization

B-1.2 Organization Chart

Section C: Administrative Position Descriptions

C-1.1 Administrative Position Descriptions

C-1.2 President/President’s Cabinet/Staff

C-1.3 Dean of Enrollment and Retention – Administrative Staff

C-1.4 Dean of Academic Programs and Services – Administrative Staff

C-1.5 Dean of Technical Education and Workforce Development – Administrative Staff

C-1.6 Dean of Financial and Administrative Services – Administrative Staff

C-1.7 Dean of Health Sciences – Administrative Staff

C-1.8 Chief Information Officer – Administrative Staff

C-1.9 Dean of Institutional Effectiveness, Grants and Special Projects Administrative Staff

Section D: College Committees

D-1.1 College Committees

Section E: Compliance with Federal Law

E-1.1 Americans with Disabilities Act (ADA)

E-1.1-A Employee Request for Disability Accommodation Form

E-1.1-B Medical Healthcare Information Release Form

E-1.2 Drug-Free Workplace Policy

E-1.3 Equal Opportunity in Education & Employment

E-1.3-A EEOC Know Your Rights Poster

E-1.3.1 Nondiscrimination

E-1.4 Family Educational Rights and Privacy Act (FERPA) E-1.4-A Student Records Access Form

E-1.4-A Student Records Access Form

E-1.5 Harassment Policy

E-1.6 Sexual Misconduct Policy

E-1.7 Title IX Sexual Harassment Complaint Procedures

E-1.8 Expressive Activities Campus Community

Section F: Personnel Policies and Procedures

F-1.1 Hiring Process for Full-Time Positions

F-1.2 Classification of Personnel / Types of Employment

F-1.2-A Salary Schedules

F-1.2.1 Criminal Background Checks

F-1.3 Reduction in Force

F-1.2.1 F-2.1 Conflict of Interest and Ethics Policy and Procedures

F-2.1-A Procedure for Managing Potential Conflicts of Interests

F-2.2 Employee Conduct Code

F-2.3 Outside Employment

F-2.3.1 Employment of Relatives

F-2.3.1-A Family Relationship Disclosure Form

F-3.1 Letters of Appointment/Full-time, Part-time & Substitute Instructors

F-3.1-A Letter of Appointment

F-3.1-B Instructor Credentials Form

F-3.2 Summer Employment Policy

F-4.1 Duty Calendar/Work Schedule

F-4.2 Flexible Work Schedule Policy for Public Service

F-4.2-A Flexible Work Schedule Policy for Public Service

F-4.2-B Flexible Work Schedule Log

F-4.2.1 Instructor Load and Hours

F-4.2.2 Online Office Hours

F-4.3 Overload Classes

F-5.1 Faculty Credentials and Professional Growth Plan

F-5.1-A Professional Growth Plan

F-5.1-B Academic Inventory and Credentialing

F-5.2 Salary Schedule E Reclassification Policies

F-5.2-A Salary Schedule “E” Classification System and Criteria for Advancement

F-5.2-B Application for Reclassification

F-6.1 Fair Labor Standards Act F-6.1-A Monthly Time Sheet

F-7.1 Employee Grievance Policy

F-7.1-A Employee Grievance Form

F-7.2 Employee Complaint Policy

F-7.2-A Employee Complaint Form

F-8.1 Abandonment of Position

F-8.1.1 Academic Freedom

F-8.1.2 Electronic Devices in Classroom

F-8.2 Minor Children on Campus Policy

F-8.3 Computer Use and Internet Access

F-8.4 Consensual Relationships Involving Employees with Authority

F-8.5 Evaluation Procedures

F-8.6 Health Insurance Portability and Accountability Act (HIPAA)

F-8.7 Infectious Disease Policy

F-8.8 Media Contact

F-8.9 No Trespass Policy and Appeal Procedure

F-8.10 Registered Sex Offender Notification

F-8.11 Smoking and Tobacco Use Policy

F-8.11.1 Political Activity

F-8.11.2 Professional Attire Policy

F-8.12 Resignations

F-8.13 Social Media Policy

F-8.14 Student Communication

F-8.15 Student Transportation in Private Vehicles

F-8.15-A Private Transportation Release Consent Form

F-8.16 Volunteer Agreement Policy

F-8.16-A Volunteer Agreement Form

F-8.16-B Volunteer Student Record Access Form

F-8.16-C Consent, Release & Authorization For Background Check

F-8.17 Athletics Volunteer Agreement Policy

F-8.17-A Athletics Volunteer Agreement Form

F-8.18 Remote Work Policy

Section G: Fringe Benefits

G-1.1 Compensation for Part-time College Employees

G-1.2 Employee/Dependent Tuition Assistance

G-1.2-A Employee/Dependent Tuition Waiver Form

G-1.3 Holidays Work Schedules Duty Days

G-1.3.1 Insurance- Medical

G-1.3.2 Insurance- General

G-1.4 Leave Policies

G-1.4-A Leave Request Form

G-1.4-B Paid Absences Due to Job-Related Injuries

G-1.4-C Employee Rights and Responsibilities Under the Family and Medical Leave Act

G-1.4-D Professional Development Leave Request

G-1.5 Sick Leave Bank

G-1.5-A Application for Loan

G-1.6 Tax-sheltered Annuities

G-1.6.1 Teacher Retirement System

Section H: Travel

H-1.1 Official Travel/In-State Travel

H-1.1-A In-State/Out-of-State Request Form

H-1.1-B In-State Travel Form

H-1.1-C In-State Actual Travel Reimbursement Form

H-1.1-E Out-of-State State Travel Reimbursement Form

H-1.1-F Mileage Chart

Section I: Copyright

I-1.1 Copyright, Trademark, and Patent Ownership / Guidelines for Policy

I-1.2 Fair Use Policy

I-1.3 Intellectual Property Policy

I-1.4 Digital Millennium Copyright Act Policy

Section J: Instructional

J-1.1 Academic Honesty Policy

J-1.2 Attendance Policy

J-1.3 Class Syllabi / Final Examinations

J-1.3-A Academic Faculty Syllabus

J-1.3-B Health Sciences Faculty Syllabus

J-1.3-C Technical Faculty Syllabus

J-1.4 Grade Reporting

J-1.5 Grading System

J-1.5-A Request for Incomplete Grade Form

J-1.6 Technical Division Work Orders

J-1.6-A Work Order Request

J-1.7 Textbooks

J-1.8 Video/Audio Recording of Lecture and Presentations

J-1.8.1 Withdrawal Policy

J-1.9 Credit Hour Definition

J-1.9.1 Graduation Requirements Degrees & Certificates

J-1.10 Degrees and Awards

J-1.10.1 Requirements for Degrees and Certificates

J-1.11 Substantive Change Policy

J-1.12 Curriculum Changes & New Program Development Policy

J-1.13 Program Review Policy

J-1.14 Program Closures

J-1.15 Independent Study Policy

J-1.16 Study Abroad Policy

J-1.16-A Agreement for Release of Liability, Assumption of Risk and Indemnification

J-1.17 Grades Appeals Policy & Procedures

J-1.17-A Grades Appeal Form

Section K: Safety and Security

K-1.1 Accidents and Accident Reporting

K-1.2 After-hour Employee Working Policy

K-1.2.1 Cardinal Alert

K-1.3 Crowd Management and Event Response Policy

Section L: Maintenance

L-1.1 Maintenance

Section M: General Information

M-1.1 Automobile Regulations

M-1.1.1 Cafeteria Services

M-1.2 Contracts and Leases

M-1.2-A Approval Routing Form

M-1.2-B Additional Terms and Conditions

M-1.3 Duplication Services

M-1.4 Equipment

M-1.4-A Asset Sign-Out Form

M-1.4-B Report of Missing Equipment

M-1.4-C Non-Capitalized Equipment Transfer Form

M-1.4-D Surplus Property Sale Form

M-1.4-E Property Transfer Form

M-1.4.1 Emergency Class Dismissal

M-1.5 Facility Use

M-1.6 Field Trip Policy

M-1.6-A Agreement for Release of Liability, Assumption of Risk and Indemnification

M-1.6.1 Fundraising Activity

M-1.6-B Fund-Raising Activity Request Form

M-1.7 Library Services

M-1.8 Purchasing Policies and Procedures

M-1.8-A Purchase Order

M-1.8-B Interdepartment Transfer (Approval to purchase items through GSCC Bookstore)

M-1.8-C Petty Cash Voucher

M-1.9 Student Grievance Policy

M-1.10 Suicide Prevention

M-1.11 Information Security

M- 1.12 Password Policy

M- 1.13 Official Source of Institutional Data

M- 1.14 Employee Cell Phone Policy

M- 1.15 Computer & Telephone Services

DISCLAIMER STATEMENT:

Table of Contents

Section A: History, Mission, and Goals

Section B: Organization

Section C: Administrative Position Descriptions

Section D: College Committees

Section E: Compliance with Federal Law

Section F: Personnel Policies and Procedures

Section G: Fringe Benefits

Section H: Travel

Section I: Copyright

Section J: Instructional

Section K: Safety and Security

Section L: Maintenance

Section M: General Information