{"id":982,"date":"2024-03-13T15:21:10","date_gmt":"2024-03-13T20:21:10","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=982"},"modified":"2024-03-14T08:01:34","modified_gmt":"2024-03-14T13:01:34","slug":"air-travel","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=982","title":{"rendered":"Air Travel"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-6\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-439958c1c0b85f334529b1c51206711f is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:33.33%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 22\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-2\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-2\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-2-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-1\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\"><strong>Financial Services<\/strong><\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=553\"><span class=\"wp-block-navigation-item__label\">Travel<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><strong>AIR TRAVEL PROCEDURES<\/strong><\/p>\n\n\n\n<p>There are two options when requesting airline tickets:<\/p>\n\n\n\n<ul class=\"has-link-color wp-elements-1c22fb6ec5132acf9c711953224f258d\">\n<li>Reimbursement &#8211; The traveler schedules the flight and pays their own airfare.&nbsp;The traveler requests reimbursement on their travel form after the trip is complete. <a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=567\">Click here for further out-of-state travel reimbursement information<\/a><\/li>\n\n\n\n<li>Pre-payment &#8211; Request approval on the GSCC Travel Request Form for pre-paid airfare and then request a purchase order for airfare with the travel vendor, Al-Bo Travel. Send approved PO, invoice, and a copy of the approved request form to AP for processing when ready.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-8\">\n<div class=\"wp-block-column is-layout-flow\">\n<p>NOTE:&nbsp; A GSCC Travel Request Form must be completed and approved before travel purchase orders are requested and travel takes place. Employees or students traveling without approval&nbsp;are not reimbursed for expenses incurred during travel.<\/p>\n\n\n\n<p><strong>AIR TRAVEL PURCHASE ORDER PROCEDURE<\/strong><\/p>\n\n\n\n<ol>\n<li>If possible, at least two (2) months before the travel date, the traveler should request pre-paid travel approval.&nbsp;To obtain an estimate of airfare, an inquiry call should be placed to a travel agency or airline.&nbsp;Please be aware that airline ticket prices are cheaper further from the date of departure, so estimates should be received and inflated for the GSCC Travel Request Form.<\/li>\n\n\n\n<li>AL-BO is listed on the College\u2019s vendor file as vendor number A01351184 and can be contacted at (256) 891-0888. AL-BO will notify the traveler immediately should the ticket price change after receiving a quote. (AL-BO is the only travel agency that will accept a purchase order and payment after the flight is complete.) AL-BO requires payment within 30 days from the purchase order approval date.<\/li>\n\n\n\n<li>Once the approved GSCC Travel Request Form is received, a purchase requisition can be entered.&nbsp;The following steps should be followed:\n<ol>\n<li>The traveler should once again call the travel agency or airline for current ticket prices to be used on the request for a purchase order.&nbsp; The vendor should NOT print\/create tickets until they receive an approved PO.<\/li>\n\n\n\n<li>The traveler forwards the approved travel request form to Purchasing.<\/li>\n\n\n\n<li>A purchase requisition is entered for airfare with travel vendor, Al-Bo Travel. Include the following information:\n<ul>\n<li>traveler\u2019s name(s)<\/li>\n\n\n\n<li>time &amp; date of the flight(s), depart and return<\/li>\n\n\n\n<li>flight number (s)<\/li>\n\n\n\n<li>price of the flight<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Once the PO is approved, the travel agency or airline receives the approved purchase order and generates the tickets. The traveler receives the ticket information via email.<\/li>\n\n\n\n<li>The approved PO, invoice, and a copy of the approved request form are sent to AP for payment processing when ready.<\/li>\n\n\n\n<li>Upon the traveler\u2019s return from the trip, the traveler is to forward to the Accounts Payable Office a boarding pass showing flight information or some document showing the flight did take place.<\/li>\n<\/ol>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>AIR TRAVEL PROCEDURES There are two options when requesting airline tickets: NOTE:&nbsp; A GSCC Travel Request Form must be completed and approved before travel purchase orders are requested and travel takes place. Employees or students traveling without approval&nbsp;are not reimbursed for expenses incurred during travel. AIR TRAVEL PURCHASE ORDER PROCEDURE<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":553,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/982"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=982"}],"version-history":[{"count":5,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/982\/revisions"}],"predecessor-version":[{"id":995,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/982\/revisions\/995"}],"up":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/553"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=982"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}