{"id":932,"date":"2024-03-01T09:35:10","date_gmt":"2024-03-01T14:35:10","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=932"},"modified":"2024-03-13T09:37:14","modified_gmt":"2024-03-13T14:37:14","slug":"travel-approval","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=932","title":{"rendered":"Travel Approval"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-6\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-439958c1c0b85f334529b1c51206711f is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:33.33%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 22\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-2\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-2\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-2-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-1\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\"><strong>Financial Services<\/strong><\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=553\"><span class=\"wp-block-navigation-item__label\">Travel<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<ul>\n<li>All approval signatures must be obtained and dated before the travel dates have occurred. Therefore, give plenty of time before the trip to have approvals completed.<\/li>\n\n\n\n<li>Actual In-State and Out-of-State travel approval follow the same instructions.<\/li>\n\n\n\n<li>The bottom section of the GSCC Travel Request Form is used to complete the travel request details, amounts, and signatures.<\/li>\n\n\n\n<li>Travel is permitted when the consent of the Department Head\/Dean and the Executive Staff Member&nbsp;of GSCC is obtained through their approval and signatures on the GSCC Travel Request Form.&nbsp;<\/li>\n\n\n\n<li>Purchase Orders for travel expenses such as registration fees can be obtained and approved by the Purchasing Dept once the approval has been obtained and the Purchasing Agent has received a copy of the completed GSCC Travel Request&nbsp;Form with the requisition process.<\/li>\n\n\n\n<li>Personal or State-Owned Vehicles can be used to travel to in-state destinations. Contact Mark Light or the transportation department for availability and guidelines for State Owned Vehicles.&nbsp; <\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-9\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"has-link-color wp-elements-cb6e976653afc0e3a077791cbc620513\"><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=621\">Click this link for more State Owned Vehicle information<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-11\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p class=\"has-link-color wp-elements-10dbfdeb3c7ba2b1e188574141b24c86\"><a rel=\"noreferrer noopener\" href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/travel\/GSCC%20Travel%20Request%20Form.pdf\" target=\"_blank\">GSCC Travel Request Form<\/a><br><a rel=\"noreferrer noopener\" href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\" target=\"_blank\">Click here for Per Diem Rate for Meals<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-13\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>To complete a request for Actual In-State or Out-of-State Travel:<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-15\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>1. Fill in&nbsp;all information provided on the&nbsp;GSCC Travel Request Form continuing through the bottom half of the form for Actual In-State and Out-of-State Travel.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-17\">\n<div class=\"wp-block-column is-layout-flow\">\n<ul>\n<li>Provide the dates of travel, transportation mode (personal vehicle or state vehicle).<\/li>\n\n\n\n<li>Provide the reason for travel and the destination of travel (city and state).<\/li>\n\n\n\n<li>Provide lodging (name of hotel) and date of departure and date of return.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-19\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>2. Sign and date. The date next to the Traveler Signature is the request date.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-21\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>3. List the estimated cost associated with the travel.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-23\">\n<div class=\"wp-block-column is-layout-flow\">\n<ul>\n<li>Airfare and registration fees may be pre-paid by the college if the traveler requests pre-payment. This must be indicated under the estimated cost.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-25\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>4. Fill in the FOAP or budget number which will pay the expenses.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-27\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>5. When more than one account will be charged for travel, list both budget numbers and the amount to be paid from each budget.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-29\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>6. <strong>If prepayment<\/strong> of expenses is requested, the traveler must sign the statement at the bottom of the request, \u201cI, the undersigned employee, verify that any prepaid expenses are for travel on official State business.\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-31\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>7. Attach a schedule, agenda, or any conference material for the approver to review.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-33\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>8. Once the request is completed by the traveler, they may take it to their Department\/Division Chairperson and\/or Dean for approval. When the Dean has approved\/signed the request, the Dean will forward the request to the Executive Staff Member. After the Executive Staff Member has reviewed and approved the request, it will be sent\/emailed to the traveler.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-35\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:100%\">\n<p>9. When the traveler receives the approved request, they may then request purchase orders, etc. Purchase Orders for out-of-state travel expenses can be approved by the Purchasing Agent once the approval has been obtained and the Purchasing Agent has received a copy of the completed GSCC Travel Request form.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Click this link for more State Owned Vehicle information GSCC Travel Request FormClick here for Per Diem Rate for Meals To complete a request for Actual In-State or Out-of-State Travel: 1. Fill in&nbsp;all information provided on the&nbsp;GSCC Travel Request Form continuing through the bottom half of the form for Actual In-State and Out-of-State Travel. 2. [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/932"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=932"}],"version-history":[{"count":5,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/932\/revisions"}],"predecessor-version":[{"id":969,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/932\/revisions\/969"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=932"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}