{"id":632,"date":"2023-09-21T07:55:09","date_gmt":"2023-09-21T12:55:09","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=632"},"modified":"2024-01-23T16:42:30","modified_gmt":"2024-01-23T21:42:30","slug":"student-cash-awards","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=632","title":{"rendered":"Student Cash Awards"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-18\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-ab4596038e0328dfe01f404d720f8b5a is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:25%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 17\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-1\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-1\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-1-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\">Financial Services<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Budgeting<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 18\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-5\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-5\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-5-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-3\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=583\"><span class=\"wp-block-navigation-item__label\">Budgeting Procedure<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-4\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=587\"><span class=\"wp-block-navigation-item__label\">Monthly Budget Reports<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=589\"><span class=\"wp-block-navigation-item__label\">Petty Cash Vouchers<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Purchasing<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 19\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-7\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-7\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-7-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=591\"><span class=\"wp-block-navigation-item__label\">Purchasing Policies<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/Preferred%20Supplier%20Contracts.pdf\" target=\"_blank\"  ><span class=\"wp-block-navigation-item__label\">Preferred Supplier Contracts<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=553\" data-type=\"page\" data-id=\"553\">Travel<\/a><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=487\" data-type=\"page\" data-id=\"487\">Accounts Payable<\/a><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Student Awards<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 20\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-14\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-14\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-14-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=632\"><span class=\"wp-block-navigation-item__label\">Student Cash Awards<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-9\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=635\"><span class=\"wp-block-navigation-item__label\">Student Plaques and Awards<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-10\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=638\"><span class=\"wp-block-navigation-item__label\">Forms<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-11\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=640\"><span class=\"wp-block-navigation-item__label\">Work Orders<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-12\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=530\"><span class=\"wp-block-navigation-item__label\">Equipment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-13\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=621\"><span class=\"wp-block-navigation-item__label\">State Vehicles<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=534\"><span class=\"wp-block-navigation-item__label\">Student Refunds<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"has-link-color wp-elements-4c2cbe2d3e0646dc32e792ee0b71cf6d\">Use object code 666 when entering a requisition into the computer system for student cash awards.<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; Cash awards may be given to students when a Department of the College holds a contest and chooses to make the prizes monetary amounts.&nbsp; To receive student cash awards, please follow these steps:<\/p>\n\n\n\n<p>1. Request a purchase order for the total amount of student cash awards to vendor&nbsp; #11050, &#8220;Student Awards Expense Acct.&#8221;&nbsp; Provide the following information on the request:<\/p>\n\n\n\n<ol>\n<li>Event<\/li>\n\n\n\n<li>College purpose of event<\/li>\n\n\n\n<li>Date(s) of event<\/li>\n\n\n\n<li>Number of awards<\/li>\n\n\n\n<li>Amount of each award<\/li>\n<\/ol>\n\n\n\n<p>Send any required documentation to the Purchasing Agent.<\/p>\n\n\n\n<p>2. Once you have received the approved purchase order, the Budget Manager signs the purchase order in order to authorize payment.<\/p>\n\n\n\n<p>3. The original (white) purchase order is sent to the Business Office.<\/p>\n\n\n\n<p>4. The receiving copy (yellow copy) of the purchase order is sent to the Accounts Payable Office.&nbsp; This can be done well in advance in order to insure that cash is available when needed.&nbsp; The purchase order will be held by the Accounts Payable Office until the week before the date the cash is needed and will be paid at that time.<br>Accounts payable checks are written on a weekly basis, currently, every Thursday.&nbsp;&nbsp; In order to insure this deadline is met, items to be paid must be received by the Accounts Payable Office by 11:00 a.m. Wednesday.&nbsp; Items are paid approximately one week prior to the item&#8217;s due date.&nbsp; Accounts payable checks are ready by 10:00 a.m. Friday.<\/p>\n\n\n\n<p>5. On the date the cash is needed, the employee who requested the cash can go to the Business Office to sign for the cash and receive it.&nbsp; The cash is counted in the Business Office for accuracy.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p class=\"has-link-color wp-elements-131a394975e800e4c312a8c31eb6511e\">If the Accounts Payable Office did not receive the purchase order for student award cash by the 11:00 a.m. Wednesday deadline, the student award cash will not be available at the Business Office.\u00a0 The employee requesting the cash can use their own funds to provide award cash to students.\u00a0 The purchase order is to be submitted to the Accounts Payable Office for payment.\u00a0 If the purchase order is approved after the date the cash is disbursed, a completed\u00a0<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/travel\/Justification%20Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">justification form<\/a>\u00a0is required to be attached to the purchase order before it can be processed for payment.\u00a0 When the purchase order is paid, the Business Office will have the cash on the following Friday.\u00a0 The employee can turn in the completed Cash Award Receipt Form in order to receive the cash.\u00a0 This will reimburse the employee for their money which was disbursed to the students for cash awards.<\/p>\n<\/blockquote>\n\n\n\n<p class=\"has-link-color wp-elements-ddeee18a3f8efe66ddcd47da87f842b7\">6. Student signatures are to be obtained as student cash awards are made.&nbsp; A Cash Award Receipt Form is used to obtain student signatures.&nbsp; As cash is given to the students, each student signs the Cash Award Receipt Form for the amount of cash received.<\/p>\n\n\n\n<p class=\"has-link-color wp-elements-430dc1b198428a200df399bd1ac78076\"><a href=\"http:\/\/ww4.gadsdenstate.edu\/sites\/default\/files\/u25\/cash-award.pdf\">Click here for a Cash Award Receipt Form<\/a><\/p>\n\n\n\n<p>7. Once the awards have been made, the employee disbursing the cash signs the Cash Award Receipt Form in order to insure that cash is accounted for.<\/p>\n\n\n\n<p>8. Once the awards have been made, the completed original Cash Award Receipt Form and any excess cash is given to the Business Office.&nbsp; A receipt is provided for any money returned.<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; If all cash is not accounted for, the employee who received the cash is held personally responsible for the unaccounted for amount.&nbsp; This may also prohibit the department from receiving cash for student awards in the future.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Budgeting Purchasing Travel Accounts Payable Student Awards Use object code 666 when entering a requisition into the computer system for student cash awards. &nbsp;&nbsp;&nbsp; Cash awards may be given to students when a Department of the College holds a contest and chooses to make the prizes monetary amounts.&nbsp; To receive student cash awards, please follow [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":471,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/632"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=632"}],"version-history":[{"count":4,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/632\/revisions"}],"predecessor-version":[{"id":877,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/632\/revisions\/877"}],"up":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/471"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=632"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}