{"id":583,"date":"2023-09-19T16:41:32","date_gmt":"2023-09-19T21:41:32","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=583"},"modified":"2023-09-25T12:24:51","modified_gmt":"2023-09-25T17:24:51","slug":"budget-procedure","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=583","title":{"rendered":"Budget Procedure"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-21\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-93e08af7a9b550e882f03d31c0370690 is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:25%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 17\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-1\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-1\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-1-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\">Financial Services<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Budgeting<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 18\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-5\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-5\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-5-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-3\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=583\"><span class=\"wp-block-navigation-item__label\">Budgeting Procedure<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-4\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=587\"><span class=\"wp-block-navigation-item__label\">Monthly Budget Reports<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=589\"><span class=\"wp-block-navigation-item__label\">Petty Cash Vouchers<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Purchasing<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 19\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-7\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-7\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-7-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=591\"><span class=\"wp-block-navigation-item__label\">Purchasing Policies<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/Preferred%20Supplier%20Contracts.pdf\" target=\"_blank\"  ><span class=\"wp-block-navigation-item__label\">Preferred Supplier Contracts<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=553\" data-type=\"page\" data-id=\"553\">Travel<\/a><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=487\" data-type=\"page\" data-id=\"487\">Accounts Payable<\/a><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Student Awards<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 20\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-14\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-14\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-14-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=632\"><span class=\"wp-block-navigation-item__label\">Student Cash Awards<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-9\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=635\"><span class=\"wp-block-navigation-item__label\">Student Plaques and Awards<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-10\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=638\"><span class=\"wp-block-navigation-item__label\">Forms<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-11\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=640\"><span class=\"wp-block-navigation-item__label\">Work Orders<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-12\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=530\"><span class=\"wp-block-navigation-item__label\">Equipment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-13\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=621\"><span class=\"wp-block-navigation-item__label\">State Vehicles<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=534\"><span class=\"wp-block-navigation-item__label\">Student Refunds<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<p><strong>Banner Training Materials<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 23\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-17\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-17\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-17-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-16\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Budget%20Queries%20link.pdf\"><span class=\"wp-block-navigation-item__label\">SSB Budget Query<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Create%20Budget%20Transfer%20ACCS%20Training%20Self-Service%20Banner%209.pdf\"><span class=\"wp-block-navigation-item__label\">SSB Budget Transfer<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Creating%20Requisition_ACCS.pdf\"><span class=\"wp-block-navigation-item__label\">SSB Create Requisition<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"http:\/\/training.accs.edu\/UploadedFiles\/finance\/zoom_0.mp4\"><span class=\"wp-block-navigation-item__label\">Requisition Training Video<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/Creating+Requisitions\/1_cnnmj72i\"><span class=\"wp-block-navigation-item__label\">Creating Requisitions<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/Attaching+Requisition+Documents\/1_wz60fx3t\"><span class=\"wp-block-navigation-item__label\">Banner Document Management (BDM)<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/View+and+Print+Requisitions+and+Purchase+Orders\/1_kq4d8zui\"><span class=\"wp-block-navigation-item__label\">Viewing and Printing POs and Requisitions<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/checking+req+status\/1_4wnqqk7y\"><span class=\"wp-block-navigation-item__label\">Check Requisition Status<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p>GSCC\u2019s internal budgeting system serves two purposes.&nbsp; The first is to set guidelines for annual expenditures in cost centers (called budget units) under the control of the manager for the area (called Budget Manager).&nbsp; The second is to serves as the foundation for the annual budget submitted to the State Board of Trustees.<\/p>\n\n\n\n<p>The budgeting process begins in March for the fiscal year beginning the following October 1.&nbsp; A Budget Manager meeting is held in March \/ April, at which time Budget Managers are given an update on the state of the College.&nbsp; They are also given instructions for contributing their input to the budgeting process.<\/p>\n\n\n\n<p>During May \/ June, the Director of Financial Services verifies salary and benefits amounts for every employee, compiles revenue and expenditure estimates, and prepares budget reports to reflect the anticipated overage or shortage.&nbsp; The President and Cabinet Members will then meet to make the necessary changes to the budget.<\/p>\n\n\n\n<p>When the budget is complete, the figures are transferred to a format accepted by the Alabama Community College System (ACCS) and sent for State Board of Trustees approval.&nbsp; GSCC is required by ACCS to operate within this budget.&nbsp; Any request made to the State Board of Trustees during the year must be supported by the budget.&nbsp; For example, if a request to purchase a $250,000 piece of equipment using federal vocation funds is sent to ACCS, the budget must reflect a federal vocation grant of at least $250,000.&nbsp; Budget revisions may be requested through ACCS if changes are required during the year.<\/p>\n\n\n\n<p>Projected budgets are available via Self Service Banner when access is allowed to the computer system in October.<\/p>\n\n\n\n<p>Budgets can be monitored using Self Service Banner.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Budgeting Purchasing Travel Accounts Payable Student Awards Banner Training Materials GSCC\u2019s internal budgeting system serves two purposes.&nbsp; The first is to set guidelines for annual expenditures in cost centers (called budget units) under the control of the manager for the area (called Budget Manager).&nbsp; The second is to serves as the foundation for the annual [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":471,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/583"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=583"}],"version-history":[{"count":3,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/583\/revisions"}],"predecessor-version":[{"id":691,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/583\/revisions\/691"}],"up":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/471"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=583"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}