{"id":563,"date":"2023-09-19T16:16:46","date_gmt":"2023-09-19T21:16:46","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=563"},"modified":"2024-03-14T09:18:30","modified_gmt":"2024-03-14T14:18:30","slug":"prepayment-of-out-of-state-travel-expenses","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=563","title":{"rendered":""},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-6\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-439958c1c0b85f334529b1c51206711f is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:33.33%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 22\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-2\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-2\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-2-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-1\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\"><strong>Financial Services<\/strong><\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=553\"><span class=\"wp-block-navigation-item__label\">Travel<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column has-link-color wp-elements-d13a0dd0f08c340c80eef26204aed15f is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\"><strong>PREPAYMENT OF TRAVEL EXPENSES<\/strong><\/h4>\n\n\n\n<p>Prepayment of travel expenses is defined as payments made directly to the vendor on behalf of an employee for upcoming travel.&nbsp;Actual In-State and Out-of-state travel expenses which may be prepaid by the College are airfare and registration fees via the Purchase Order process.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-8\">\n<div class=\"wp-block-column is-layout-flow\">\n<p>The following guidelines are to be followed:<\/p>\n\n\n\n<ul>\n<li>Prepayment is not to be made directly to the traveler.<\/li>\n\n\n\n<li>No prepayment of expenses will be made from one fiscal year\u2019s funds if the trip is to be made in a different fiscal year.&nbsp;Payment must be processed in the fiscal year the trip occurs.<\/li>\n\n\n\n<li>In the event the trip is not made due to personal, professional, or business reasons, any prepayment of travel expenses made on behalf of an employee should be reimbursed to the College.<\/li>\n\n\n\n<li>Authorization for prepaid travel expenses should be withheld from any compensation due the employee that has been paid and the trip not made because of termination of services.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-link-color wp-elements-3b8c98cabd4a611262c5bc102c6f5036\">A traveler may requests airfare and\/or registration fees be prepaid by the College by including the request when completing the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/travel\/GSCC%20Travel%20Request%20Form.pdf\" target=\"_blank\">GSCC Travel Request form<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"has-contrast-color has-text-color has-link-color wp-elements-270ccea202924e9ce7f88445575e3398\">Once the traveler obtains an approved <a rel=\"noreferrer noopener\" href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/business\/travel\/GSCC%20Travel%20Request%20Form.pdf\" target=\"_blank\">GSCC Travel Request Form<\/a>, a request for a purchase order can be started.&nbsp; A copy of the approved Travel Request Form is to be forwarded to the Purchasing Department at the time the requisition is entered.&nbsp;<\/p>\n\n\n\n<p class=\"has-link-color wp-elements-3c7d1a7a32986831adb8af276cd66331\"><a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=982\" data-type=\"page\" data-id=\"982\">Click here for more air travel information<\/a><\/p>\n\n\n\n<p>For the Accounts Payable Office to prepay expenses, the PO, invoice, and approved request form are sent to the Accounts Payable Office. <\/p>\n\n\n\n<p>As soon as the traveler returns from the trip, the traveler is to deliver to the Accounts Payable Office a receipt for the registration fee paid and\/or a boarding pass (or other document) showing that the conference\/flight took place.<\/p>\n<\/div>\n<\/div>\n\n\n\n<p class=\"has-contrast-color has-text-color has-link-color wp-elements-687869a7ef09169d3f142e92420d6a53\"><\/p>\n\n\n\n<p class=\"has-contrast-color has-text-color has-link-color wp-elements-687869a7ef09169d3f142e92420d6a53\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>PREPAYMENT OF TRAVEL EXPENSES Prepayment of travel expenses is defined as payments made directly to the vendor on behalf of an employee for upcoming travel.&nbsp;Actual In-State and Out-of-state travel expenses which may be prepaid by the College are airfare and registration fees via the Purchase Order process. The following guidelines are to be followed: A [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/563"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=563"}],"version-history":[{"count":18,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/563\/revisions"}],"predecessor-version":[{"id":996,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/563\/revisions\/996"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=563"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}