{"id":530,"date":"2023-09-19T14:51:43","date_gmt":"2023-09-19T19:51:43","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=530"},"modified":"2024-04-04T10:37:39","modified_gmt":"2024-04-04T15:37:39","slug":"equipment","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=530","title":{"rendered":"Equipment"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-9\">\n<div class=\"wp-block-column has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background has-link-color wp-elements-a79cf5a8657b2a319e9ee3afcfaff848 is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:33.33%\"><nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 21\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-5\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-5\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-5-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-1\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=471\"><span class=\"wp-block-navigation-item__label\"><strong>Financial Services<\/strong><\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-2\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=487\"><span class=\"wp-block-navigation-item__label\"><strong>Accounts Payable<\/strong><\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#invoice\"><span class=\"wp-block-navigation-item__label\">Invoices and Credit Memos<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-3\"><a class=\"wp-block-navigation-item__content\"  href=\"#pop\"><span class=\"wp-block-navigation-item__label\">Purchase Order Payment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#justforms\"><span class=\"wp-block-navigation-item__label\">Justification Forms<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#balance\"><span class=\"wp-block-navigation-item__label\">Balance Sheet Payments and Revenue Refunds<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#review\"><span class=\"wp-block-navigation-item__label\">Review Items<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#deadline\"><span class=\"wp-block-navigation-item__label\">Deadline to Submit Items for Payment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"#doc\"><span class=\"wp-block-navigation-item__label\">Distribution of Checks<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-4\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=443\"><span class=\"wp-block-navigation-item__label\">Business Office<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"has-link-color wp-elements-237b9b5810112fcad237e08563b6b82f\">Equipment purchased by the College is owned by the State of Alabama and is subject to all State procedures.&nbsp; Equipment is to be used only for official College purposes.&nbsp; All College employees are under a duty to preserve and use wisely College equipment even though the equipment is under the supervision of a particular Budget Manager.<\/p>\n\n\n\n<p class=\"has-link-color wp-elements-9d1ae9697e30215cf8c3715e51d3b54a\">&nbsp;&nbsp;&nbsp; Equipment is defined as property which costs greater than $5,000.00.&nbsp; It is the responsibility of the Budget Manager to whom equipment is assigned to:<\/p>\n\n\n\n<ol class=\"has-link-color wp-elements-b486f08cb284a8e5165b436f33bef8df\">\n<li>Safeguard all equipment.<\/li>\n\n\n\n<li>Track the location of equipment (including items with a value of less than $5,000.00) with an&nbsp;<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Fixed Asset Sign-Out Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Asset Sign-Out Form<\/a>.<\/li>\n\n\n\n<li>Conduct a physical inventory annually of all equipment valued at $5,000.00 or more, or as required by grant agencies.&nbsp; (Refer to State Board of Education Policy 324.01.)<\/li>\n\n\n\n<li>Return a signed, accurate inventory listing to be used during the annual audit.<\/li>\n\n\n\n<li>Contact College Security to report lost or stolen equipment in a timely manner by completing a&nbsp;<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Fixed%20Asset%20Deletion%20Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Fixed Asset Deletion Form<\/a>.&nbsp;<\/li>\n\n\n\n<li>Prior to relocating inventoried equipment, complete an&nbsp;<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Transfer%20Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Transfer Form<\/a>.<\/li>\n\n\n\n<li>Contact the Property Manager regarding any equipment to be scrapped or sold at public auction. Any item sold at auction must be reported on a Form DPE-22 completed by the Property Manager, signed by the President and approved by the Chancellor.<\/li>\n\n\n\n<li>For donated equipment to Gadsden State, complete the\u00a0<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Fixed Asset Addition.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Fixed Asset Addition Form<\/a>\u00a0and forward to the Property Manger.<\/li>\n<\/ol>\n\n\n\n<p>State law provides for the transfer of surplus property of the two-year colleges to local public school boards of education for use by public high schools, public middle schools, and public elementary schools. Please contact the Property Manager for the required forms.<\/p>\n\n\n\n<p>When transferring equipment not listed on the inventory surplus, use a&nbsp;<a href=\"http:\/\/ww4.gadsdenstate.edu\/sites\/default\/files\/u25\/TransferForm.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Transfer Form<\/a><\/p>\n\n\n\n<p class=\"has-link-color wp-elements-5ecfb8be87b279d590739fb5580d84af\">If an item is to be traded-in on a new like item (for example, an old copier for a new copier), contact the Property Manager and complete the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Fixed%20Asset%20Deletion%20Form.pdf\" target=\"_blank\">Fixed Asset Deletion Form<\/a>. Click&nbsp;<a href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/finance\/Equipment\/Equipment%20Policy.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">here for more equipment procedures<\/a>.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Equipment purchased by the College is owned by the State of Alabama and is subject to all State procedures.&nbsp; Equipment is to be used only for official College purposes.&nbsp; All College employees are under a duty to preserve and use wisely College equipment even though the equipment is under the supervision of a particular Budget [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/530"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=530"}],"version-history":[{"count":10,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/530\/revisions"}],"predecessor-version":[{"id":1009,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/530\/revisions\/1009"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=530"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}