{"id":404,"date":"2023-09-11T13:24:19","date_gmt":"2023-09-11T18:24:19","guid":{"rendered":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=404"},"modified":"2023-09-11T13:26:55","modified_gmt":"2023-09-11T18:26:55","slug":"budgeting-payroll","status":"publish","type":"page","link":"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=404","title":{"rendered":"Budgeting Payroll"},"content":{"rendered":"\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-14\">\n<div class=\"wp-block-column is-vertically-aligned-top has-border-color has-contrast-border-color has-base-color has-vivid-red-background-color has-text-color has-background is-layout-flow\" style=\"border-width:2px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30);flex-basis:33.33%\">\n<p class=\"has-link-color wp-elements-96c941a214fa0497f12d5deafc3d1cf8\"><strong><a href=\"http:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=376\" data-type=\"page\" data-id=\"376\">Payroll Home<\/a><\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 24\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-6\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-6\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close 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class=\"wp-block-navigation-item__label\">Benefits and Deductions<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-1\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=404\"><span class=\"wp-block-navigation-item__label\">Budgeting Payroll<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-2\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=414\"><span class=\"wp-block-navigation-item__label\">Direct Deposit<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-3\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Contract%20Memo%20for%20Fall%202023.docx\"><span class=\"wp-block-navigation-item__label\">Fall 2023 Memo<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=422\"><span class=\"wp-block-navigation-item__label\">Federal Work Study Payroll<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Faculty%20Payroll%20Calendar%2023-24.pdf\"><span class=\"wp-block-navigation-item__label\">Faculty Payroll Calendar<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/PT%20Hourly%20Web%20Time%20Entry%20Instructions.pdf\"><span class=\"wp-block-navigation-item__label\">Instructions for Hourly Webtime Entry<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Leave%20Reporting%20Instructions.pdf\"><span class=\"wp-block-navigation-item__label\">Instructions for Work Study Webtime Entry<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Leave%20Reporting%20Instructions.pdf\"><span class=\"wp-block-navigation-item__label\">Intructions for FT Employee Leave Webtime Entry<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Approver%20Instructions%20SSB%209.pdf\"><span class=\"wp-block-navigation-item__label\">Instructions for Webtime Approvers<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-4\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=426\"><span class=\"wp-block-navigation-item__label\">Leave Reports<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-5\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/PART-TIME%20PAY%20SCHEDULE%20revised%20Fall%202023.doc\"><span class=\"wp-block-navigation-item__label\">Part-time Pay Schedule<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Pay%20dates%2023-24.pdf\"><span class=\"wp-block-navigation-item__label\">Pay Dates<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/Request%20for%20Hourly%20Letter%20of%20Appointment%202023.docx\"><span class=\"wp-block-navigation-item__label\">Request for Part-Time Hourly Letter of Appointment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/pdfs\/payroll\/PT%20%20OL%20Spreadsheet-%20Fall%202023.xlsx\"><span class=\"wp-block-navigation-item__label\">Request for Part-Time Instructor &amp; Overloads Letter of Appointment<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=429\"><span class=\"wp-block-navigation-item__label\">Time Sheets<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Payroll Videos<\/strong><\/p>\n\n\n<nav class=\"is-responsive wp-block-navigation is-layout-flex\" aria-label=\"Navigation 15\"><button aria-haspopup=\"true\" aria-label=\"Open menu\" class=\"wp-block-navigation__responsive-container-open \" data-micromodal-trigger=\"modal-10\"><svg width=\"24\" height=\"24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><rect x=\"4\" y=\"7.5\" width=\"16\" height=\"1.5\" \/><rect x=\"4\" y=\"15\" width=\"16\" height=\"1.5\" \/><\/svg><\/button>\n\t\t\t<div class=\"wp-block-navigation__responsive-container  \" style=\"\" id=\"modal-10\">\n\t\t\t\t<div class=\"wp-block-navigation__responsive-close\" tabindex=\"-1\" data-micromodal-close>\n\t\t\t\t\t<div class=\"wp-block-navigation__responsive-dialog\" aria-label=\"Menu\">\n\t\t\t\t\t\t\t<button aria-label=\"Close menu\" data-micromodal-close class=\"wp-block-navigation__responsive-container-close\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" width=\"24\" height=\"24\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M13 11.8l6.1-6.3-1-1-6.1 6.2-6.1-6.2-1 1 6.1 6.3-6.5 6.7 1 1 6.5-6.6 6.5 6.6 1-1z\"><\/path><\/svg><\/button>\n\t\t\t\t\t\t<div class=\"wp-block-navigation__responsive-container-content\" id=\"modal-10-content\">\n\t\t\t\t\t\t\t<ul class=\"wp-block-navigation__container\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/pt%20web%20entry%20with%20voice\/1_jojh8otz\"><span class=\"wp-block-navigation-item__label\">Hourly Employee Web Time Entry<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link wp-container-content-8\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/FT%20Entering%20Leave%20with%20voice\/1_z7cb4up4\"><span class=\"wp-block-navigation-item__label\">FT Leave Reporting<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link is-layout-flow\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/Guide%20for%20Approvers%20with%20voiceover\/1_j4r4g64x\"><span class=\"wp-block-navigation-item__label\">Approver Instructions<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/gadsdenstate.mediaspace.kaltura.com\/media\/Workstudy%20Web%20Time%20Entry\/1_6ddxq3t5\" target=\"_blank\"  ><span class=\"wp-block-navigation-item__label\">Workstudy Web Time Entry<\/span><\/a><\/li><\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/nav>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"has-base-color has-text-color has-link-color wp-elements-cf21d92c41a2c83a574d5b2a9298d845\"><a href=\"http:\/\/ww5.gadsdenstate.edu\/employee\/?page_id=388\">Forms<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<h3 class=\"wp-block-heading\">Budgeting Payroll<\/h3>\n\n\n\n<p><strong>SALARIES AND HOURLY PAY RATES<\/strong><\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; Budget Managers request and maintain budgets for salaries and pay rates for positions within their budget(s).&nbsp; As employee contracts are requested, the Budget Manager is to insure that money is available in the Budget to cover the request. Budgeting for salaries and hourly pay rates is based on the&nbsp; following:<\/p>\n\n\n\n<p>FULL-TIME SALARIES<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; Budgeting for salaries of permanent employees is normally based on the Salary Schedules for Alabama Community, Junior and Technical Colleges.&nbsp; Each year the State Board of Education must approve the salary schedules for the school year.&nbsp; Gadsden State Community College uses Salary Schedule D-1 with 175\/54 workdays for Instructors, Counselors and Librarians.&nbsp; Salary Schedules A, B, C, E, H20, H25, H30, H35, and H are standard throughout the college systems.<\/p>\n\n\n\n<p>HOURLY EMPLOYEES<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; Areas hiring hourly employees (object code 6506) normally set the hourly rate.&nbsp; Grant programs hire hourly (object code 6506) employees according to the rate written for that particular grant.<\/p>\n\n\n\n<p>STUDENT ASSISTANTS<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; Areas hiring Student Assistants (object code 6507) must meet or exceed the federal minimum wage in effect at the hire date.&nbsp; No hourly employee may be hired for less than the federal minimum wage in effect at the hire date.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-16\">\n<div class=\"wp-block-column is-layout-flow\">\n<p><strong>BENEFITS<\/strong><\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp; For budgeting purposes, account&nbsp;codes are assigned to identify a type of expenditure.&nbsp; The account&nbsp;code assigned to the position being filled determines the benefits to be budgeted for the position.&nbsp; Below is a table that can be used to determine the benefits to be budgeted for a position.&nbsp; Not all circumstances may be covered by the table, but as many as possible have been covered.&nbsp; Contact the&nbsp;<a href=\"mailto:csteward@gadsdenstate.edu\">Payroll Accountant<\/a>&nbsp;for more information.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>Account&nbsp;Codes<\/td><td>Description<\/td><td>6572<br>FICA<br>Matching<\/td><td>6575<br>Institutional<br>Retirement<br>Matching<\/td><td>6583<br>Institutional<br>Health Ins.<br>Matching<\/td><td>Annual<br>Leave<\/td><td>Personal<br>Leave<\/td><td>Sick<br>Leave<\/td><td>Emergency<br>Leave<\/td><\/tr><tr><td>6501<\/td><td>Instruction<br>Regular<br>Full-Time<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>No<\/td><td>35 Hrs<br>per<br>Year<\/td><td>7 Hrs<br>per<br>Month<\/td><td>No<\/td><\/tr><tr><td>6501<\/td><td>Instruction<br>Temporary<br>Full-Time<\/td><td>Yes<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>35 Hrs<br>per Year<br>Prorated<\/td><td>7 Hrs<br>per<br>Month<\/td><td>No<\/td><\/tr><tr><td>6501<\/td><td>Instruction<br>Permanent<br>Pro-rata D<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<br>Prorated<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6502<\/td><td>Instruction<br>Part-Time<\/td><td>Yes<\/td><td>*Normally<br>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6503<\/td><td>Administrative<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>16 Hrs<br>per<br>Year<\/td><td>8 Hrs<br>per<br>Month<\/td><td>24 Hrs<br>per<br>Year<\/td><\/tr><tr><td>6504<\/td><td>Other<br>Professional<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>16 Hrs<br>per<br>Year<\/td><td>8 Hrs<br>per<br>Month<\/td><td>24 Hrs<br>per<br>Year<\/td><\/tr><tr><td>6505<\/td><td>E Salary<br>Support<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>16 Hrs<br>per<br>Year<\/td><td>8 Hrs<br>per<br>Month<\/td><td>24 Hrs<br>per<br>Year<\/td><\/tr><tr><td>6505<\/td><td>H Salary<br>Support<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<\/td><td>Yes<br>Prorated<\/td><td>Yes<br>Prorated<\/td><td>Yes<br>Prorated<\/td><td>Yes<br>Prorated<\/td><\/tr><tr><td>6506<\/td><td>Hourly<\/td><td>Yes<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6507<\/td><td>Student<br>Assistant<br>Enrolled<br>Half-Time or &gt;<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6507<\/td><td>Student<br>Assistant<br>Enrolled<br>&lt; Half-Time<\/td><td>Yes<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6508<\/td><td>Work Study<br>Enrolled<br>Half-Time or &gt;<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><tr><td>6508<\/td><td>Work Study<br>Enrolled<br>&lt; Half-Time<\/td><td>Yes<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><td>No<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*A Part-Time Instructor (object code 6502) who is an active member of the Teacher&#8217;s Retirement System by virtue of his\/her employment in an eligible position at another institution, or who has been an active member in the past and has not withdrawn his\/her member contributions, or is not receiving retirement benefits from the retirement system must pay contributions and the institution must pay the retirement matching.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Budgeting Payroll SALARIES AND HOURLY PAY RATES &nbsp;&nbsp;&nbsp; Budget Managers request and maintain budgets for salaries and pay rates for positions within their budget(s).&nbsp; As employee contracts are requested, the Budget Manager is to insure that money is available in the Budget to cover the request. Budgeting for salaries and hourly pay rates is based [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":376,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/404"}],"collection":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=404"}],"version-history":[{"count":2,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/404\/revisions"}],"predecessor-version":[{"id":411,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/404\/revisions\/411"}],"up":[{"embeddable":true,"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=\/wp\/v2\/pages\/376"}],"wp:attachment":[{"href":"https:\/\/ww5.gadsdenstate.edu\/employee\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=404"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}